Release Date: May 23, 2025

Application Deadline:  June 6, 2025

Requisition: 11413

POSITION:      Secretary II - School

REPORTS TO:  Site Administrator

LOCATION:      Green Holly Elementary School

SALARY:         The salary for this position will be based on EASMC-ESP salary schedule for 12-month, 7-hour employees – Range 15 ($42,569 - $64,383).

EFFECTIVE:     July 1, 2025

APPLICATION PROCEDURES:

Qualified applicants, including current employees of St. Mary's County Public Schools, must complete a TalentEd online application.   In addition to the online application, any support documentation (copy of certification where applicable) must be scanned and uploaded to the TalentEd application.  The online application and any support documentation must clearly demonstrate that the applicant meets the minimum qualifications, including information about the applicant’s background, experience, and professional qualifications.  Failure to submit all required documentation will result in your application being considered incomplete.  Incomplete applications will not be forwarded to the selection committee for review.   All online applications must be completed no later than June 6, 2025. Following a screening of credentials, interviews will be scheduled. Please contact the Department of Human Resources with questions at 301-475-5511, ext. 1 or hrd@smcps.org.

NATURE OF WORK:

This is a skilled secretarial position responsible for specific functions in a school. The employee typically works independently maintaining records and preparing necessary reports and may assume responsibility for a major segment of office work. The work is performed under the general supervision of the site administrator or administrator’s designee.

ESSENTIAL FUNCTIONS:

• Ability to professionally relate to and collaborate with co-workers, students and community members
• Ability to understand and maintain confidentiality
• Ability to use technology effectively to complete tasks
• Ability to report to work daily and on time
• Ability to organize, supervise, coordinate, and establish priorities of tasks to be completed
• Ability to work independently in the absence of detailed instructions and to follow complex oral and/or written instructions
• Ability to communicate courteously and tactfully with staff, students, parents and the community in a timely manner
• Possess excellent time management skills and ability to take initiative and make decisions within assigned responsibility in a challenging, fast-paced professional environment and be flexible in work responsibilities and hours
• Possess knowledge of the programs, policies, and procedures of the St. Mary’s County Public School System 

DUTIES AND RESPONSIBILITIES:

• Registers new pupils and requests prior school records, withdraws transferring pupils, and forwards permanent school records
• Answers telephone and various inquiries from students, parents, staff, and the community
• Greets visitors and directs them to proper location
• Uses effective office practices and bookkeeping procedures to complete tasks
• Types and distributes correspondence, bulletins, notices, newsletters, surveys, agendas, lists, menus, etc. as required and maintains appropriate files
• Prepares and maintains pupil records and various related reports; verifies pupil information and files appropriate reports such as Monthly Pupil Attendance Reports and Monthly Suspension Reports and contacts parents concerning attendance policies and procedures
• Assists in the preparation of county, federal, and state reports
• Maintains supplies/forms and submits requests for replenishment
• Receives, sorts, and forwards correspondence and telephone calls and messages for staff members
• Communicates with other schools and departments
• Schedules appointments and arranges conferences as needed
• Provides direction to student office aides/volunteers
• Maintains up-to-date bus routes and bus numbers for students
• Performs other related and non-related job duties as assigned

QUALIFICATIONS:

Required:

• High School Diploma/GED
• Forty-eight (48) semester credits or two (2) years of general office, clerical, or secretarial experience
• Passing score on a proficiency exam conducted by SMCPS (applicants must establish proficiency prior to accepting employment)

Preferred:

• Additional secretarial training

TERM OF EMPLOYMENT:

Full-time twelve-month position.

SALARY GRADE RANGE:

The salary for this position will be based on EASMC-ESP salary schedule for 12-month, 7-hour employees – Range 15.

BARGAINING UNIT ELIGIBILITY:  EASMC-ESP

Updated 07.2024, 05.2025